An AP Recovery Contract Compliance Review will identify all potential risk areas and provide strategies to ensure they are appropriately mitigated.
Our team of experienced analysts will review all of your supplier contracts and ensure that you are offered the highest level of protection to all areas of exposure.
We will review your master agreement to ensure that not only is a comprehensive audit clause in place, but that it grants you access to audit the appropriate information for a duration that is not unduly constrained.
Our analysts are review language surrounding price changes to ensure that your supplier is providing you timely notification before increasing your costs.
Most master agreements outline the insurance policies and limits that are to be carried by your suppliers. We will review to ensure that.
the requirements are correct and reasonable, and that your suppliers actually hold policies matching the contract.
Do your contracts clearly state the order of governance of your agreements? If they do, we will ensure that the hierarchy is being correctly followed. If they do not, we will provide work with the hierarchy we believe offers you the highest level of protection.
We will ensure that your supplier is only assessing fees for agreed upon items, and that all superfluous fees (such as on pass through costs) are excluded.
Prices for technology goods for our client changed multiple times during the year. And those prices were not always updated on a timely basis for invoicing purposes, resulting in goods being overbilled. The contract stipulated that any price decreases would be reflected on all outstanding deliveries and subsequent orders, but in reality, they were not.
Additionally, it was discovered that the foreign exchange rate being used on non-domestic purchases was not consistent with the method detailed in the contract. It was also determined that purchases for items not on the standards list were not being discounted.
Our team recommended process changes for both the supplier and our client to enhance invoice and invoice verification controls. As well, we recommended procedures to improve the process of updated price changes on both open and future orders.
Approximately
$1.5 million recovered
Approximately
$100,000 annual savings
obtained by implementing a discount structure for all non-standard products versus paying list price
